DeskDox
Sharing and Access Control2 min readReviewed 2026-05-13

Understanding Activity and Audit for Sharing

What this helps you do

Task guidance for tracking document sharing and access changes in the Activity and Audit logs.

Tracking Sharing Events

To ensure security and visibility, all changes related to document sharing and access are recorded in the system.

You can view these events in two places on the document screen:

  1. Activity Tab: Look under Activity → All or filter specifically by Activity → Permissions to see access-related actions.
  2. Audit Tab: This tab provides a formal, uneditable log of all compliance and security events.

Types of Logged Events

When users interact with document sharing features, the following events may be recorded:

  • Share granted (document_share_granted): Logged when a user or role is newly granted access to the document.
  • Share changed (document_share_changed): Logged when an existing user's access level (e.g., from View to Download) is updated.
  • Share revoked (document_share_revoked): Logged when a user's or role's access is removed.
  • Email sent (document_email_sent): Logged when the document or a secure link is delivered via the Send Email feature (if the email flow is implemented).
  • Public link created (document_share_link_created): Logged when a public sharing link is first enabled.
  • Public link rotated (document_share_link_rotated): Logged when a public link is rotated, invalidating the old link and creating a new one.
  • Public link revoked (document_share_link_revoked): Logged when a public link is completely disabled.

By reviewing these logs, you can always see who was granted access, when it happened, and who authorized it.

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