Workflow History and Status
What this helps you do
Check workflow progress, understand common status labels, and know where approval history may appear.
Status and progress
Workflow status describes the overall workflow instance. Workflow instance statuses can include pending, in_progress, completed, and cancelled.
Workflow task or step status describes one step in the workflow. Workflow step statuses can include pending, in_progress, completed, rejected, assigned, cancelled, and skipped.
Pending approval means the current step is waiting for an assigned user, role, or department to act. Rejected means a reviewer rejected the task or workflow step according to the configured process. Returned/request-changes behavior may appear differently depending on the workflow configuration.
Where to check history
Task detail may show an Activity area with filters such as All, Task, Versions, and Views. That task-history screenshot is pending capture, so exact layout should be treated as configuration-dependent.
Users may also see workflow status and steps from the document's Workflow tab when visible. Document activity or audit areas may show related document events, while workflow history focuses on workflow steps, decisions, assignments, and task activity.
Who approved or rejected
When workflow history or activity is visible, it may show who approved, rejected, viewed, uploaded a revision, reassigned, or commented. Visibility depends on document access, workflow involvement, role, and audit permissions.
Why status may not update immediately
Status may appear stale if the page has not refreshed, another user just acted, background workflow processing is still running, or the task is filtered into another status tab. Refresh the page and check the document Workflow tab when visible.
Related Emii questions
- "Where can I see workflow status?"
- "How do I know who approved a document?"
- "Where can I see workflow history?"
- "What does pending approval mean?"
- "Why is workflow status not updating?"